At Aztec Accounting Pty Limited (“Aztec Accounting”) we respect your privacy. We respect the rights of our customers, suppliers and colleagues to decide if, when and how their personal information is used.

Our commitment to privacy is based on:

  • The freedom to visit our website and access information without the need to give us any personal information.

  • The choice to give us personal information if – and only if – you wish to access more tailored services such as being included on Aztec Accounting mailing database.

  • A pledge that any information given is kept safely and securely, using the latest technology and to accepted industry standards.

Your use of our website or other online formats (e.g. Google Forms) is deemed to be acceptance of these privacy policies.

If you disagree with the policies set out above, and in more detail below, you should not use our website or engage with us via any online means.

What information do we collect and how do we collect it?

If you chose to become our client then Aztec Accounting may collect the following information:

  • name and job title.

  • contact information including email address, mailing address and phone number.

  • your accounting information including bank account details, income, expenses, tax records including your tax file number, superannuation records, company records and accounts, trust records and accounts, partnership records and accounts, SMSF records and accounts, BAS, ASIC records etc.

 

We also use your information to send you requested product information and promotional material and to enable us to manage your ongoing requirements, e.g. further tax advice regarding your investments, and our relationship with you, e.g. invoicing, client surveys etc.

We collect this information from you when you make an enquiry with us. We are committed to using lawful and fair means to collect personal information and collecting it from others only when it is unreasonable or impracticable to obtain information from you directly. Third parties may also use cookies, web beacons and similar technology to collect or receive information from our website or from you and from elsewhere on the internet and use that information to provide measurement services and targeted advertising (such as the Facebook pixel, Google Analytics and AdWords). We will destroy or de-identify information where we form the opinion that the information has been provided to us unlawfully or unfairly.

How is the information used?

Any information we collect will never be sold, given or shared with any third party, except as disclosed in this privacy policy. It will only be used to allow us to provide tailored services, such as newsletters and seminar invitations and to allow us to better understand the needs of our customers and business partners.


What if you don’t provide some information to us?
We can only fully advise you if we have all the relevant information. If the information you provide is inaccurate or incomplete, our advice may not be suitable for your needs and circumstances.


How do we hold and protect your information?
We strive to maintain the reliability, accuracy, completeness, and currency of the personal information we hold and to protect its privacy and security.

We keep personal information only for as long as is reasonably necessary for the purpose for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements.


We have access to the information collected from you using a secure external online server facility powered by our software partners. 

 

How can you check, update or change the information we are holding?
Upon receipt of your written request and enough information to allow us to identify the information, we will disclose to you the personal information we hold about you. We will also correct, amend or delete any personal information that we agree is inaccurate.

What about Unsolicited SPAM?

We will never knowingly send you unsolicited emails (known commonly as ‘SPAM’) when you have not requested them.

When signing up for our newsletters, you will be given the option of agreeing to us sending you related information about any or all of the products or services we offer.

Checking this option means you agree to us sending you emails from time to time, of a marketing or informational kind.

Leaving the option unchecked means we will not include you in any promotional offers or emails.


Internet Site
The Aztec Accounting Pty Ltd website may at times contain links to other websites whose operator may or may not adhere to a privacy policy or be governed by the National Privacy Principles. While it is not necessary to register your personal details to use our website, we may in the future offer a registration service, which will enable you to receive product and service updates, newsletters, and other information.


If you register with us, we will collect personal information from you, including your name and e-mail address. If you have registered with us and decide, at any time, that you do not wish to receive any further information from us, you can either send an email to the e-mail address noted below requesting to be removed from our online registration database or simply tick “unsubscribe” on your last piece of electronic mail from Aztec Accounting Pty Ltd. Please allow two weeks for your request to be actioned if it’s requested to be done manually.


You may amend or update your registration details by sending an email to the email address noted below providing your amended details. Please allow two weeks for your request to be actioned. Our website may use cookies, allowing us to identify your browser while using our site. Cookies do not identify you; they simply allow us to track usage patterns so that we can measure the level of interest in various areas of our site. All browsers allow you to be notified when you receive a cookie and elect to either accept it or not. Your Internet service provider should be able to assist you to set your preferences.


Your consent
By asking us to assist with your accounting needs, you consent to the collection and use of the information you have provided to us for the purposes described above.

Who receives your information?

Your data is received by us, Aztec Accounting and also by our key suppliers including the Australian Taxation Office, the Australian Securities and Investments Commission, Xero Australia Pty Ltd,  MYOB, Google,  Hubdoc, 

What about Data Transfer?

We use cloud storage systems for our data. As cloud storage systems rely on keeping multiple copies of our data in physical servers in several locations in Australia, the UK and the US.